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Marriott International
CLOSEDNairobi, Kenya
Closing: May 28, 2024
14 days remainingPublished: May 14, 2024 (1 day ago)
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Background
GIZ also implements on behalf of the federal ministry for environment, nature conservation and nuclear safety, projects in the fields of environment and climate. The goal of GIZ is to support the capacity development of people, organisations and institutional structures in the partner countries so as to enable them better their living conditions through their own efforts. Based on the government agreement, GIZ implements its commission in close cooperation with the civil society.
Background
GIZ also implements on behalf of the federal ministry for environment, nature conservation and nuclear safety, projects in the fields of environment and climate. The goal of GIZ is to support the capacity development of people, organisations and institutional structures in the partner countries so as to enable them better their living conditions through their own efforts. Based on the government agreement, GIZ implements its commission in close cooperation with the civil society.
A. Responsibilities
The Procurement Specialist is responsible for:
B. Tasks
Core scope of tasks
Procures materials and equipment locally, monitor markets, issues invitations to tender and processes orders in accordance with GIZ regulations
Notifies projects and programmes of delivery location and time
Documents and files properly completed orders
Ensure Prosoft invoicing is made promptly and the payment balances are up to date.
Controls agents providing services to the GIZ in relation to customs clearance and vehicle registration.
Enters information in the customs declaration database, prepares statistics if needed
and makes follow-up
Enters and maintains data relevant for procurement and tenders in ProSoft
Receives goods and ensures that the receipt is documented and goods received checked
appropriately
Checks goods invoices, goods inwards receipts and other (delivery) papers and payment
instructions
Processes complains related on procurement e.g. cancellations
Organising the sending of files to the GIZ Headquarter
Manage all service providers’ contracts
Advice expatriate staff on import/export clearing issues
Prepares and submits all necessary papers for duty-free import of goods
Processes cases of damage in transport
Enters purchase requisitions and confirmation of receipt of goods through ‘Beschaffung
Online and SRM” for procurement through Head Office
Advises suppliers of defective goods delivered and arranges necessary
Follow ups arranges and coordinates the safe transhipment of deliveries to the
requesting project
Coordinates and ensures good workflow in the procurement of goods section.
Other duties/additional tasks
Performs other duties and tasks at the request of management
Ensure complete filling system
C. Required qualifications, competences and experience
Qualifications
Professional experience
At least 3 years of professional working experience in a similar position
Other knowledge, additional competences
D. Submission of Application
Vacancy Reference Number: GIZ/CO/03/05/2024
GIZ is an equal opportunity employer.
All applications should be received by 28th May 2024.
Only shortlisted candidates will be contacted.
Applications submitted via Fuzu have 32% higher chance of getting shortlisted.